See how others are doing it · GP Hospital
Two visitors per bed.Every one of them out when visiting ends.
Amina is the nursing officer in charge of the wards at Lakeview Hospital. Visiting hour used to fill the wards past the point of care. This is how the gate learned to count.
Each check-in at the gate counts against its bed.
The hour before visiting
At a quarter to twelve, families gather at the hospital gate with flasks, fruit and clean clothes. Visiting hour starts at noon and ends at half past one.
For patients, the hour is medicine. For the nurses, six visitors around one bed crowd out the care it needs, and a ward still full after visiting stays awake long into the afternoon.
Amina’s questions were about the patients.
The patient hears first
At the gate, the guard picks the ward and bed from the list: Ward 3 · Bed 12, James Mwangi. The visitor’s name, phone and ID go in, and GuestPass texts the patient’s phone.
James reads that his sister Mercy is at the gate. He replies YES, and she walks up. A patient who needs sleep can reply NO, and the guard hears it before anyone climbs the stairs.
Every bed on the list
Each ward and bed is a destination, with the patient’s own phone for the SMS.
The patient decides
A YES brings the visitor up; the patient chooses their company.
The gate keeps going
Check-ins save on the phone first and sync as the network allows.
The third visitor
Mercy and her brother Tom are already with James when their mother, Rose, arrives from upcountry. The guard enters Ward 3 · Bed 12, and the gate phone stops.
It names the two visitors with James and since when, and offers two ways forward: ask one to come out first, or admit with a reason. The ward sister agrees that a mother should see her son, so the guard admits Rose and types why.
The reason stays with the visit. When Amina reviews the day, every exception has its explanation beside it.
At the limit
Admitted with a reason
Every bed on one screen
From the nurses’ station, Amina opens the dashboard. Each bed is a card: visitors today, still in, gone, and the last to leave.
The limit itself lives in Settings. Lakeview chose two visitors per bed; a hospital that wants three changes one number, and every gate phone follows it on its next sync.
When visiting ends
At half past one the bell rings through the wards. Visitors say goodbye and file down to the gate, where the guard checks each one out.
The gate phone counts them down. When someone stays on, the list names who, which bed, since when, and a number to call, so a nurse can go straight to the right bedside.
Checked out at the gate, bed by bed.
The record
A family asks who visited their father last week. A doctor wants to know which beds draw the most visitors before planning an isolation bay.
Amina asks GuestPass in plain words and gets the answer with the numbers behind it, and a button to the full report.
Kept securely, found in seconds
Every visit keeps the bed, the visitor’s ID, the times in and out, the patient’s answer and any reason for going past the limit. The record sits behind the hospital’s own sign-in, encrypted and backed up.
What changed at the gate
Patients rest with the visitors they chose, two at a time, and the wards are theirs again when visiting ends.
Every bed counted
The gate knows how many are with each patient and holds the next visitor at the limit.
Patients choose
A text to the patient’s phone, and a YES, brings each visitor up.
Every exception explained
A visitor admitted past the limit carries the reason, for Amina’s review.